Meeting Notes of the USF Student Affairs
Planning & Assessment Team
October 6, 2009
Attending: Dorie Paine, Shane Johnson, Stephen Jones, Kimberly Mallard, Gary Manka, Tom Miller, Dorie Paine, Susan Philips, Olga Skalkos, Charlene Herreid
The meeting was called to order at 10:30 a.m. by Charlene Herreid in the absence of Chair Regina Hyatt. Meeting notes from September 22, 2009 were reviewed and approved.
Charlene presented an update on Strategic Planning in the division. All offices but two have turned in their final strategic plans for 09-10. The matrix with all departmental bold goals listed by goal category has been forwarded to Dr. Meningall. Charlene has offered to meet with the E-Team members to review the matrix at their convenience.
The USF Assessment Office revised their outcomes assessment planning and reporting form over the summer and now requests a goal be listed for each outcome on the form. Regina and Kimberly Mallard worked on a new SA form to accommodate this request. A draft form was sent to each PAT member to review. PAT members discussed the draft form and approved it, but asked that a section be added after each goal showing the Student Affairs strategy chosen for the goal. This is so the purpose of each outcome will be clear to the departments and PAT members reviewing plans and reports. Charlene said that she would talk to Regina about inserting a strategy box associated with each goal on the form.
The Team next discussed the status of outcomes assessment in the division. The USF Office of Assessment recently reviewed all of the 2008-09 plans and requested some changes. Rather than bothering the department chairs with yet another iteration of 2008-09 plans at this late date, Charlene and Regina prepared the changes. Most changes were minor. Charlene will work with the departments to inform them of any changes requested and get their approval. In a few cases, this will change the department’s 2008-09 outcomes assessment report. Charlene will work with the department chairs to accomplish any changes needed.
Only about five SA departments have submitted Outcomes Assessment Reports for 2008-09. PAT members asked Charlene if they could help her get the reports and next year’s plans in. She said that she wanted to discuss the changes requested by the USF Assessment Office with department chairs first. This needs to be done prior to turning in 2008-09 reports in case changes are needed. She will try to do this before the next PAT meeting. PAT can review progress at that time and determine how they might be able to help move things along.
One of the goals for the PAT for 2009-10 was to prepare Key Success Indicators for the division. Charlene said that she would collect materials on KSIs and bring them to the next PAT meeting.
The meeting was adjourned at 11:55 a.m.
Charlene Herreid
Director, Student Affairs Planning, Evaluation and Assessment