Meeting Notes of the USF Student Affairs <br>Planning & Assessment Team<br>August 25, 2009<br><br>Attending:  Regina Hyatt, Kimberly Mallard, Tom Miller, Dorie Paine, Susan Philips, Olga Skalkos Charlene Herreid<br><br>The meeting was called to order at 10:00 a.m.  Meeting notes from the July 28 meeting of the PAT were approved as reviewed.  <br><br>Charlene updated everyone on progress with Strategic Planning.  Final 2009-10 Strategic Plans incorporating feedback offered by the PAT SP Review Subcommittees have been received from 9 offices.  There were 8 offices that had not turned in their final plans, one office that had just turned in a draft plan and one office that had not submitted a draft strategic plan.  Plans for the Office of Student Rights and Responsibilities, Multicultural Affairs and Office of Fraternity and Sorority Life will be requested after the new leaders of those units have some time to become familiar with their offices and better able to discuss future plans. <br><br>Charlene brought up two issues that had surfaced in recent plans. One was the issue of what was meant by a timeframe for the plan.  Although the PAT had asked departments to specify timeframes for their action steps in the feedback given to departments, it was not specified whether timeframes should be oriented to project start dates or end dates. After discussion it was determined to leave this up to the department chair.  Since timeframes were suggested in order to help departments keep on track with their plans, it was decided that it would be left up to the departments to determine whether that would be best done by specifying start dates or end dates (or perhaps both) in their plans.  The PAT will not be monitoring these dates. <br><br>Another issue that came up is whether strategic goals that span several years but do not include steps to be taken during the current year should be included in annual strategic plans.  After discussion, members concluded that bold goals that included no action steps in the current year should be reserved for future plans with the reasoning being that the purpose of the annual strategic planning process was to document progress during the year toward a departmental strategic goal.  If no progress was planned toward the goal, then there would be nothing to assess. <br><br>Topics for the “What We Know” and Outcomes Assessment workshops for the all term were discussed.  We have the MLS scheduled for either November or December.  Some ideas were a presentation about CSEQ results in October and data about Veterans in November.  Nothing has been scheduled for September.  Charlene said that she would ask Debbie Hayward of Decision Support if she could do a presentation on how to use the new info center.  More suggestions about these presentations are welcome.  Topics for the three Outcomes Assessment Workshops have been tentatively determined.  Charlene Herreid has volunteered to do a presentation about using surveys for assessment in September; Tom Miller has volunteered to find a Graduate Student to do a presentation about qualitative research in October and Felix Wao has consented to do a presentation about rubrics and their use in November.   We will send the information out to everyone as soon as it is known and continue to publicize these events. <br><br>PAT Outcomes Assessment subcommittees that have not met recently need to get together to  review the outcomes assessment reports for 2008-09 that have been submitted to date.  The Outcomes assessment plans for 2008-09 for all SA units have been submitted to the USF Office of Institutional Effectiveness and Assessment and are being reviewed to make sure they are compatible with current guidelines for assessment plans supported by the IEA office.  Charlene will work to accommodate feedback received from that office.  Tom Miller has reviewed each plan and will share his feedback with Charlene.<br><br>The meeting was adjourned at 11:32 a.m.<br><br>Charlene Herreid<br>Director, Student Affairs Planning, Evaluation and Assessment  <br>