Meeting Notes of the USF Student Affairs <br>Planning & Assessment Team<br>June 30, 2009<br><br>Attending: Shane Johnson, Kimberly Mallard, Gary Manka, Steve Milburn, Susan Phillips, Judi Sherman, Charlene Herreid<br><br>Charlene Herreid called the meeting to order at 10:00 a.m. in the absence of Chair Regina Hyatt.  The Student Life Strategic Plan Review Subcommittee reported on their findings regarding the epartmental strategic plans they reviewed.  Most plans needed to add timelines.  The subcommittee discussed how to deal with the style of responses.  Members agreed that they didn’t want to to revise how people said things.  Some goals were vague and percentages or target numbers were needed.  The subcommittee discussed the differences between daily and bold goals.  It was recommended that some goals be eliminated.<br><br>The Wellness Strategic Plan Review Subcommittee reported next.  Some of their concerns were: lack of definition—what is a goal and what is an action?  Can a goal be to create a program?  Consensus was that creating a program was not a goal, but an action.  The goal should be the reason for creating the program.  Some goals were necessarily multi-year.  Another issue was limiting goals so that they were attainable.  <br><br>The Administrative Strategic Plan Review Subcommittee reported next.  Several departments in this group were brand new.  The question arose about the extent to which such offices can pursue “bold” goals when they do not currently have basic infrastructure or procedures.  Is it even appropriate for them to do so?  To what extent can “new” offices include development of basic processes and infrastructure as part of their strategic planning “bold goals?.”  It was determined after discussion that it was appropriate for such projects to be developed as part of the offices’ bold goals in that the structures and processes did not previously exist.  It would normally be expected after a few years new departments will have developed their infrastructure and procedures and that they should then refocus development of “bold goals” on new directions for the department.  <br><br>Kimberly Mallard showed the group feedback forms that she had created from the Strategic Plan rubric used by the  Team to review the plans.  It was agreed that each subcommittee would produce feedback forms for the plans they reviewed.  Charlene will pass on the feedback forms to the department chairs and let them know that they could talk to her or the subcommittee members to discuss the feedback as needed.  The deadline for final plans to be turned in is August 1. <br><br>The meeting was adjourned at 11:30 a.m. <br><br>Charlene Herreid<br>Director of Student Affairs Planning, Evaluation and Assessment<br><br><br>