Meeting Notes of the USF Student Affairs <br>Planning & Assessment Team<br>June 2, 2009<br><br>Attending: Regina Young Hyatt, Chair; Shane Johnson, Kimberly Mallard, Steve Milburn, Tom Miller, Dorie Paine, Susan Phillips, Judi Sherman, Olga Skalkos, Charlene Herreid<br><br>Chair Regina Young Hyatt called the meeting to order at 10:00 a.m.  The Team started by reviewing a departmental strategic plan as a group to help calibrate our understanding of what constitutes a good Student Affairs strategic plan.  Kimberly Mallard brought her draft of a rubric to assess SA Strategic Plans and passed it out for us to use.    <br><br>The team spent the meeting reviewing each bold goal and action step in the example plan.  Members agreed that it would probably help to have a time element mentioned in the action steps to encourage offices to move through the steps in a timely fashion.  This will help departments keep on track with their action steps rather than letting things pile up toward the end of the year.   There were questions about multiple goals listed as one bold goal.  There was a question of whether a particular goal was really a stretch or aggressive goal, or just something the office would do anyway.   Is it enough for goals to be new, or should they be aggressive or visionary?  The team leaned toward the aggressive and visionary criteria.  <br><br>The team as a whole reached consensus on the process and discussed the best way to review the multiple plans that have been submitted and produce feedback for the departments.  Chair Regina Hyatt suggested that three sub-committees be formed to read the strategic plans.  The sub-committees will review the plans already submitted and report back to the full P&A team on their findings. <br><br>The teams were constituted as follows:<br><br>Student Life<br>Members: Gary Manka, Regina Young Hyatt, Shane Johnson, Dorie Paine<br>This sub-committee will review plans from Housing, Student Government, Multicultural Affairs, Fraternity and Sorority Life, Center for Leadership and Civic Engagement, New Student Connections, Student Programs, Student Involvement, Dean for Students, and Student Publications.<br><br>Wellness<br>Members: Olga Skalkos, Kimberly Mallard, Susan Phillips, Judy Sherman<br>This sub-committee will review plans from the Counseling Center, Student Health Services, Campus Recreation, Advocacy, Students with Disabilities Services, and Student Rights and Responsibilities.<br><br>Administrative<br>Members: Charlene Herreid and Steve Milburn<br>This sub-committee will review plans for SA Development, SASSC, SAPEA, Ombudsman’s Office, Marshall Center, and Conferencing and Special Events<br><br>Charlene will send out electronic copies of the plans to members of the appropriate groups for review prior to the next meeting. The sub-committees will convene their own meetings.  Tom Miller volunteered to review all of the plans and provide general feedback.  Our current deadline for returning feedback for offices that turned their plans in on time is July 1. <br><br>Charlene Herreid<br>Director, Student Affairs Planning, Evaluation and Assessment<br>