Meeting Notes of the USF Student Affairs <br>Planning & Assessment Team<br>May 19, 2009<br><br>Attending: Regina Young Hyatt, Chair; Shane Johnson, Kimberly Mallard, Gary Manka, Judi Sherman, Olga Skalkos, Steve Milburn, Tom Miller, Dorie Paine, Susan Phillips, Charlene Herreid<br><br>Chair Regina Young Hyatt called the meeting to order at 10:00 a.m.  Regina introduced the new student representative to PAT, Shane Johnson.  He will be replacing Jerry Trotter, who graduated.  Shane serves as the Chief Financial Officer of the Executive Branch of Student Government.  Everyone welcomed Shane to the team. <br><br>Bob Varghese showed us the model for the Student Affairs Planning and Assessment website.  The team agreed that nesting the PAT website inside the Student Affairs Planning and Assessment website worked better than having two separate sites.  Regina suggested that we add a welcome/home page that comes up when people click on the website.  Bob said this should be easy to do.  The team thanked Bob for his work and look forward to seeing progress.  <br><br>The next “What we know….” presentation will be June 9 at 3 p.m. at MSC 3705.  The topic will be results from the EBI survey given to USF residential students, and will be presented by Dorie Paine and Lori Kittendorf.   <br><br>Team members worked on the last verbs needed to complete the Expanded Student Learning Outcomes document.  The team also talked about producing a “condensed” Student Learning Outcomes document that will provide readers with a brief overview of the various facets of the seven student learning outcomes that we have chosen to emphasize.  Charlene Herreid will send everyone a document produced by the University of Georgia along these lines that we might be able to emulate without too much extra work.  <br><br>Department Strategic Plans were due May 15.  About 12 plans have been submitted.  The team needs to decide how to review them and get feedback to the offices. Judi Sherman suggested that we adapt our new outcomes assessment plan rubric to be used to assess strategic plans.   Kimberly Mallard suggested that the group review 2-3 plans together to calibrate our perceptions of what constitutes a quality plan.  We will proceed with both of these plans. Kimberly volunteered to adapt the PAT Outcomes Assessment Plan rubric for Strategic Plans.    <br>  <br>Charlene discussed the possibility that we may need a form to document the basic quality of outcomes assessments that are being performed in the departments.  Olga Skalnos suggested that this could be termed an “abstract” and would record basic facts about the assessment such as the sample characteristics, methods used and results so that the SACS evaluators could see that the assessments are being conducted in an appropriate manner.  Charlene will work on a form and bring it back to the team as soon as possible. <br><br>Charlene Herreid<br>Director, Student Affairs Planning, Evaluation and Assessment<br>