Meeting Notes of the USF Student Affairs <br>Planning & Assessment Team<br>February 10, 2009<br><br>Attending: Regina Young Hyatt, Chair; Kimberly Mallard; Gary Manka; Steve Milburn, Tom Miller, Dorie Paine; Olga Skalkos; Charlene Herreid <br><br>Chair Regina Young Hyatt called the meeting to order at 10:00 a.m.  The Team discussed in more detail the enrollment data that Charlene had presented at the end of the last meeting.   Regina suggested that it would be useful to disseminate a profile of Tampa Campus enrollment 2002-2008.  Tom suggested that we might use data like these in a professional development activity.   The Team decided to look into communicating results like these in a “What We Know….” format and scheduling presentations. <br><br>Charlene asked for time to talk about the Strategic Planning model.  She said that she had detected concerns from the team about the action-based model of strategic planning that we have been discussing.  This is the model similar to that being used in Student Affairs at the University of Florida where each department specifies activities for the year based on goal areas of the Division.  Department heads are supposed to update “Progress Notes” over time to indicate whether the activities were accomplished, but results of the actions are not specified.  PAT members have expressed concerns about a strategic planning process that doesn’t include anything about results.  Charlene went back to the literature and found that “Key Success” or “Key Performance” Indicators are often used to gauge the success of a strategic plan. These are key measures that are examined to determine whether the unit as a whole has made progress toward its strategic goals.  It may be that adding “KPIs” to the process would help tie strategic plans to results.  Some sample KPI’s that could be used for the current division goal of Organizational Integrity were discussed and seemed reasonable.  The Team agreed that we should pursue creating KPIs for the division, but that we should also continue to move forward with department level strategic planning. Charlene agreed to discuss the possible selection of KPIs for Student Affairs with Dr. Meningall to see if she was in agreement.  If Dr. Meningall and the E-team are in agreement, then we will start working on draft KPIs for the division and bring them up at the appropriate time.  We will look into developing KPIs so that they are ready for the next planning cycle.  <br><br>Regina then asked for reports from the History, Glossary and Guidebook sub-committees.  Each sub-committee had met since the last PAT meeting.  The History sub-committee shared their draft of the history of strategic planning in the division to date.  It was agreed that it would be good to add chronologically based subheadings to the history.  The glossary team shared the glossary so far.  The guidebook team met, but did not have any work to share yet.  These efforts will continue at the next PAT meeting.  The final results will eventually be posted to the SA Planning and Assessment website.  <br><br>The team finished the meeting by discussing strategies for the divisional Globalization goal.   The Team shared its feedback, and Regina and Charlene will work to further modify and polish the results to come up with another draft of the strategies.  <br><br>The meeting adjourned at 11:30 a.m.<br><br>Charlene Herreid, <br>Director of Student Affairs Planning, Evaluation & Assessment.<br>