Meeting Notes of the USF Student Affairs <br>Planning & Assessment Committee<br>January 13, 2009<br><br>Attending: Regina Young Hyatt, Chair; Kimberly Mallard; Gary Manka; Tom Miller, Dorie Paine; Judy Sherman; Olga Skalkos, Charlene Herreid <br><br>Chair Regina Young Hyatt called the meeting to order at 10:00 a.m.   Meeting notes from the December 10, 2008 meeting were distributed.  Members were asked to bring corrections and additions (if needed) to the next meeting.   Regina distributed a new draft committee charge that includes broad advisory responsibilities for divisional planning and assessment.  <br><br>Next, the committee discussed the planned visit of consultant Marilee Bresciani to help us with a workshop on institutional effectiveness.  Members were asked to think about a draft agenda and list of topics for her to cover.  Some items we are considering are: an overall discussion of the usefulness of outcomes assessment for institutional effectiveness, how to construct good outcomes, choosing measurement techniques for assessment and how to use results of outcomes assessment for program improvement.  <br><br>Committee members discussed the need for documentation for the strategic planning and assessment processes in the office of Student Affairs to show continuity with past efforts and to keep us on the right track for the future.  The committee agreed that we need to prepare a history of the strategic planning and outcomes assessment process in the Division of Student Affairs efforts made prior to and for the 2005 SACS visit, a glossary of important terms and concepts for planning and assessment in the division and a guidebook to explain the planning and assessment processes.  These documents will be posted to the Planning and Assessment webpage on the Student Affairs website so that they will be available at any time for review.  Tom Miller volunteered to begin a draft of the history of planning and assessment in the division.  Charlene Herreid will prepare a list of terms that will need to be defined for the glossary and will look for examples of on-line guidebooks for planning and assessment that we might review.  Committee members were asked to share any sources they might know about on these topics with other committee members.<br><br>Regina thanked the committee members who attended the December 15, 2008 SALT Strategic Planning Retreat for their help.  The committee reviewed feedback from retreat participants on strategies in the four goal areas.  The committee concentrated on discussion of feedback about strategies for Goal 1, Organizational Integrity.  SALT members seemed clear on Strategies 1.4 through 1.7, but weren’t clear on the meaning or need for strategies 1.1 through 1.3.  Regina and Charlene agreed to review those strategies and come up with alternatives that will clarify or combine them.  The committee will discuss feedback from the SALT on strategies related to goals two through four in more detail at its next meeting. <br><br>The meeting adjourned at 11:30 a.m.<br><br>Charlene Herreid, <br>Director of Student Affairs Planning, Evaluation & Assessment.<br>