Meeting Notes of the USF Student Affairs
Planning & Assessment Committee
November 18, 2008
Attending: Regina Young Hyatt, Chair; Kimberly Mallard; Gary Manka; Dorie Paine; Judy Sherman; Charlene Herreid
Chair Regina Young Hyatt called the meeting to order at 3:30 p.m. Regina welcomed everyone and thanked them for attending. She introduced Judy Sherman from Student Health Services who is a new employee at USF. Judy has graciously accepted our invitation to participate on the committee.
It was explained that draft meeting notes of the previous P & A committee meeting will be sent to the committee members prior to the next meeting. Members should review the meeting notes and then bring any changes or additions they recommend to the meeting. The meeting notes will be reviewed and approved either as written or amended. Approved meeting notes will be posted at the Student Affairs Planning and Assessment website.
Members talked about the presentation of the Student Affairs Strategic Plan to the SALT group on Thursday, November 20, 2008. Charlene handed out copies of the draft schedule for the meeting. We will have most of the meeting for strategic planning. Dr. Meningall has requested that all members of the SA Planning and Assessment Committee attend the meeting so that they may be introduced to the SALT team. Regina asked that they also help facilitate session activities.
Members reviewed the schedule for the SALT meeting. Regina asked for suggestions for criteria for SALT members to use to evaluate the draft divisional mission, vision, values and goal statements. After discussion it was decided to ask this question about each item: “Does this represent who we are and who we want to be? If so, how? If not, why?”
Regina will send all participants copies of the items and the criteria to review in advance.
Regina continued to describe the plan for the SALT meeting. After taking time to review and respond to the four items individually, SALT members will break into small groups to synthesize feedback. A scribe will be appointed to take notes and give a brief summary of the synthesized feedback. The scribe will be asked to write up the notes and send a copy to Regina within a week after the meeting.
After the divisional strategic planning tasks are finished, SALT members will receive a CAS Self-Assessment Guide for their area and be asked to review sections 1 (mission statement) and 13 (assessment) in preparation for reviewing their unit’s mission statement. They would received instructions and be asked to prepare a draft of their updated mission statement at the December 15 SALT Retreat.
Regina then asked that committee members turn their attention to the task of re-writing Strategies 1.1 and 1.4 of the divisional goal “Organizational Integrity.” After discussion, it was noted that the current version of Strategy 1.1 was focused on collaboration, using the terms “shared vision, collaboration and team learning.” “Personal mastery” was also mentioned in Strategy 1.1, but really seemed to fit better in Strategy 1.4. The Committee suggested the following revisions:
• Strategy 1.1: “Fosters a collaborative model that promotes critical inquiry and aligns our practices with our intentions.”
• Strategy 1.4: “Recruiting, retaining and developing outstanding staff members based on nationally accepted standards to ensure alignment with University service and quality standards.”
The meeting adjourned at 4:45 p.m.
Charlene Herreid
Director, Student Affairs Planning, Evaluation and Assessment